Printing is an essential – and expensive – part of doing business. Ensuring that your printers are running at peak efficiency will help save you money and reduce waste.
Here are some tips to keep your printers running at the top of their game:
Preventative maintenance is one of the most effective ways to keep your printers running smoothly. In addition to periodic professional servicing, there are some steps you can take:
- Load your paper correctly by fanning it before placing it in the machine. This can help reduce paper jams.
- Invest in good quality paper. This reduces paper jams and produces a higher quality result.
- Talk to an MPS provider about an automated toner supply program to reduce the chance of downtime due to lack of supplies.
- Clean your printers according to the manufacturer’s recommendations to remove dust and debris.
- Turn off your printers at night and on weekends to prolong their lives.
Train Your Employees
Do you know where your printer’s user manual is? Reviewing the manual will make sure you know how to properly maintain your printer, inform you of useful features, and common troubleshooting solutions.
It is also important to train your employees on good print practices, such as how to load the paper correctly, when to call for help, and how to properly use new features. User error can cause expensive problems; employee training can help mitigate that risk.
Check Your Printer Placement
Make sure your printer is located in a dry space with good ventilation for best performance. Also, consider the security of your device; it should be located in an area that will discourage unauthorized use or the chance of items being taken from the printer tray. Finally, be sure to consider where the employees who will be using your printers are located – they’re often best placed near the people who will be using them the most.
Monitor Print Usage
You can’t know how efficient your printers are without collecting factual data. By monitoring usage, you can get a better understanding of what types of prints are being made, when, and by whom. With this information in hand, you can make informed decisions about your print environment. An MPS provider can help you gain detailed insight into this with a print environment assessment.
Printers are a major expensive for businesses today. By ensuring peak printer productivity, you can be sure you’re getting the most for your money. Want to learn more? Give us a call to schedule a no-obligation print assessment today. Let us show you how to get the most from your print environment!