When you think about a printer’s performance, it’s natural to think about the mechanics of the machine and the toner you use to print. But paper – the type, condition and use of it – makes a difference, too.

Type of paper – Though they may look and feel similar, not every white, 8.5 x 11” sheet is created equal. A Managed Print Services (MPS) provider will let you know the best weight and coating to use for every day and specialty printing in your machine. Lower-quality paper may cause jams and waste toner.

Condition of the paper – Like any other business resource, your printer paper should be monitored and stored correctly. This means leaving the paper in its packaging until you need it, keeping the packages in a dry location, and checking for curls in the edges of the paper that might indicate a performance issue later on.

Using the paper – Even if you or your associates are hurried or distracted, don’t cut corners when using paper. Check the paper’s package to learn how to get the best out of your resources. When loading the printer, for instance, fan out the paper so that pages don’t inadvertently stick together. Don’t under- or over-load the paper trays, and if your paper has been sitting in the printer for a long time, periodically remove, re-fan, and replace it.

Choosing and using paper correctly will save you money and resources. Ask an MPS provider about how you can maximize your print environment.

Are you wondering how your printing practices compare to other SMBs?  Take our SMB Challenge today and find out!

SMB Office Challenge, Graden Systems