In a typical office environment, the purchasing, maintenance, and repair of print equipment are often shared between IT personnel, office managers, and support staff, which can result in inefficiencies and unnecessarily high costs. Managed Print Services can help to reign in print expenses while increasing productivity and streamlining document workflows, but the key to maximizing your satisfaction and investment is to find the right Managed Print Services provider for your unique business. Here are some great tips to get you started.

What is Managed Print?

The goal of any successful Managed Print program is to make the most out of your existing print fleet, and while the program should be customized to suit your needs there are a number of key components that are common to each one:

Budget Predictability – In an unmanaged print environment, it can be difficult to determine your true cost of printing and to make accurate budgetary projections. A Managed Print program turns variable monthly costs into predictable monthly payments.

Printer Placement – Eliminate bottlenecks, extraneous wear and tear on equipment, and employee frustration by placing the right printers in the right locations.

Supply Management – With Managed Print, you can rest easy knowing that you will always have print supplies on hand when you need them, without wasting valuable space on the storage of consumables.

Comprehensive Analysis – A print analysis will determine your printing needs on a daily, weekly, monthly, and annual basis to ensure your needs are met, and your cost per page is relevant.

Increased Efficiency – By determining which printers may be underperforming, outdated, or inefficient, your provider can make recommendations for replacement with more suitable print equipment.

Elimination of Excess Inventory – Small desktop devices and single-use machines may have a low purchase price, but they can have a much higher lifetime cost than a standard multifunction printer due to the price of consumables and high energy usage.

What Should You Expect From a Managed Print Program?

Look for a Managed Print program which can successfully optimize your print environment, while offering you a number of next-level services:

  • 24/7/365 support.
  • Expert training for technology and security practices that are applicable to your unique organization.
  • Implementation of remote print strategies.
  • Scalability of services in line with business growth.

Contact us today to learn more about the benefits of a Managed Print program and talk to us about a free print assessment.

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