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Seven Ways to Care For Your Copier

Along with the benefits of technology comes the risk of equipment malfunction or breakdown, including office equipment. In the case of your digital copier, which is engineered to perform a number of valuable functions, certain behaviours can increase the cost and frequency of repairs and shorten its useable lifespan—but there are steps you can take to ensure your copier operates at peak efficiency. Here are seven tips to get you started:

Pick a winner. Before you lease or buy, check the monthly volume rating of the copier to ensure it’s in line with the amount of documents your organization or department processes in any given month. Equipment that is over, or under-utilized typically requires more repairs and experiences more frequent downtime.
Train your staff. Take the time to educate office members on the features and functions of your copier. In addition to maximizing your investment, proper training can help prevent user error that may lead to damage.
Keep it clean. Care for your copier and prevent damage by establishing a consistent cleaning routine which includes a monthly vacuuming of paper drawers to prevent dust from entering the interior and wreaking havoc on system components, including rollers. Clean the glass platen once a week with a soft cloth, and prohibit food and drinks from the area surrounding the copier.
Reduce waste. Save energy, reduce costs and prolong the lifespan of your equipment by turning off the copier when not in use, or programming the unit to enter hibernation mode after a set period of dormancy.
Protect your equipment. Staples, paper clips, coil binding and other sharp materials can scratch the glass platen, leading to costly repairs or replacement.
Secure your data. At the end of your lease, or when a copier is […]

By |December 20th, 2017|blog|0 Comments

Surprisingly Easy Ways to Become Ultra-Productive!

We all know those co-workers who always seem to get more done in a day than anyone else and still walk out the door on time at the end of the day. It’s not luck, or even hard work. It’s how they manage their time and their attitude.

Ultra-productive people understand the value of time and how to use it efficiently. Often, this simple step can be the difference between average results and outstanding ones! If you adopt some of these techniques, attitudes and behaviours, you too can join the ranks of the ultra-productive.

Singular Focus – The ultra-productive know their most important tasks to accomplish each day and spend the first uninterrupted hour or two of every day working on them. Ask yourself, what are the most important tasks I need to accomplish to reach my goal? Then make them a priority each day.
Schedule Minutes, Not Hours – The average worker schedules their day in blocks of time. The ultra-productive understand that each day you have 1440 minutes. Master each minute and you’ll master your day!
Check Email Infrequently – The ultra-productive don’t check their email every time the phone pings. Instead, like everything else, they schedule time to read and respond. Nothing is too important that it can’t wait a few hours. If it is, you’ll get a phone call!
Avoid Unnecessary Meetings – When asked his number one productivity tip, billionaire Mark Cuban responded ”never take a meeting unless someone is writing a cheque!” Meetings can be inconvenient and time wasters; they often start late, run long and lose focus. Whenever you can skip a meeting, do it and put the time to a more productive use.

By |November 1st, 2017|blog|0 Comments

Be More Productive While on the Road

Even the most organized traveler can miss the comforts of their home and office while away on business. The change in time zone or climate, scheduling delays and cabin conditions or less than stellar accommodations can all have a negative impact on productivity. You can increase your odds of a successful trip by taking the time to prepare before you leave, and using technology to your advantage while you’re away.

Embrace the cloud. Reap the benefits of cloud technology to store sensitive data easily and securely before you leave. Once you’ve uploaded your materials to a cloud storage and collaborative service such as Office365, Google Drive, Dropbox, or OneDrive, simply delete them from your mobile device. In the event one or more of your devices becomes lost or stolen your information remains accessible and protected.
Pack for success. Make a list of all the devices you’ll need to perform your duties while you’re away, and any accessories or peripherals such as extra batteries, charging cords, power cords and more.
Take charge. Arrive at your destination fully charged, having planned ahead and plugged in all your devices the night before you leave. In addition to looking more polished at meetings, you’ll be able to remain in the loop with associates and colleagues and avoid the hassle of searching for an available outlet within easy reach.
Be familiar. Find a hotel chain that has accommodations geared towards business travel, including amenities such as a business center, meeting areas, spacious rooms with ample workspace, free Wi-Fi and more. Join their loyalty program to enjoy points and perks and try to book with them each time you travel.
Tackle your paperwork. Leave your worries behind by wrapping up paperwork before you head home. The […]

By |September 10th, 2017|blog|0 Comments

How to Gain a Competitive Edge with Electronic Document Management

While the concept of a paperless workplace is on the rise, many companies are still relying on paper-intensive processes to operate. Some of the reasoning behind this is that they feel the current processes in place are “good enough” or they just aren’t aware of what other options are available. The challenge with heavy reliance on paper is that as your business grows, so does the mound of paperwork. Having to deal with an overwhelming amount of paper takes away from productivity and creates a number of business inefficiencies.

Transitioning to an electronic document management system is an effective solution to overcome many of the challenges that are presented with a paper-intensive workplace. By being able to securely store all of your core documents in one central location, electronic document management gives your business a competitive edge.

Here are several ways that document management will take your business to the next level:

1. Increases productivity. 

If you’re relying on paper-based processes, your employees are spending more time than they need to complete their work. Transitioning to digital workflows will instantly boost productivity and provide a live audit trail for users to track who has viewed and/or made modifications to a document. An electronic document management system will also provide businesses with insight about departments within the organization that are struggling to complete workflows so that changes can be made.

2. Provides business continuity.

You never know what the future will bring, which is why your business needs to have an effective backup and recovery plan in place. Fortunately, an electronic document management system can provide your business with the peace of mind knowing that your data is being securely stored to provide for a worry-free recovery process if needed.

3. Improves […]

By |August 4th, 2017|blog|0 Comments

Thank You for Your Readership

Xerox Canada’s Bridge to Digital Business blog closes, but you can still stay in touch
Five years and 285 articles later, the time has come to close the Xerox Canada Bridge to Digital Business blog.
When I first took over the helm of the Bridge to Digital blog about three years ago, I’ll admit I was skeptical about whether a blog about helping Canadian businesses move into the digital realm was still relevant. Being of the oft-discussed millennial generation with our deep roots in technology, I assumed most businesses would be far on the path on their digital journey.
Boy, was I wrong.
We’ve spent the last five years exploring just how challenging it can be for businesses to make the leap to digital. Just last month, IDC Canada published a new study that found that although Canadian business leaders were aware of the necessity for a digital strategy, only 38% of businesses are taking the actions needed to move to digital.
The problem is not uniquely Canadian – and that’s one of the key reasons why we’ve decided to close this blog. Businesses around the world are struggling to embrace digital, become more productive, maximize their efficiencies and compete in today’s landscape. So I’ll pop up from time to time with more articles about these themes on some of the other Xerox blogs below.

I hope you’ve found our articles informative, and that they’ve helped you make one or two business decisions. I also hope you’ll keep in touch with us in the Xerox Canada Newsroom for press releases, updates, and facts about Xerox in Canada and in the other Xerox blogs that cover every part of our business and our world:
Channel Partner Connection: Help for businesses that sell […]

By |July 19th, 2017|xerox news|0 Comments

Xerox ConnectKey Portfolio heats up this Summer

The Xerox ConnectKey® portfolio continues to heat up in the market place and was recently recognized by Keypoint Intelligence – Buyers Lab in their annual Summer Pick Awards. Four Xerox printer and multifunction printer (MFP) lines – including three ConnectKey devices – were selected based on their productivity-boosting capabilities.

The award winning devices in the Summer 2017 Pick Award are:
The Xerox VersaLink® B400 series was awarded “Outstanding Multifunction Printer for Mid-Size Workgroups” because of its support for mobile printing, ConnectKey apps and impressive feature set, including flexible media handling.
The Xerox VersaLink C400 series was named “Outstanding Color Printer for Mid-Size Workgroups” due to its access to ConnectKey apps that streamline workflows and add functionality.
The Xerox VersaLink C405 series received “Outstanding Color Multifunction Printer for Mid-Size Workgroups” based on its highly intuitive touchscreen panel that simplifies walk-up activity and access to time- and money-saving ConnectKey apps.
The Xerox WorkCentre® 6515 series won “Outstanding Color Multifunction Printer for Small Workgroups” for its easy-to-use touchscreen panel and high-quality, professional-looking output.
“This group of Pick-winning Xerox products was clearly designed with productivity in mind,” said Marlene Orr, senior test technician for Keypoint Intelligence – Buyers Lab. “The Xerox VersaLink B400 series, VersaLink C400 series and VersaLink C405 series deliver ConnectKey technology in a compact footprint, allowing users to streamline workflows and add functionality, while the Xerox WorkCentre 6515 series is an affordable option with an intuitive design perfect for small workgroups. And the fact that all four devices offer high-quality output, above-average tested speeds and robust mobile support increases their value proposition even further.”
To read more about the awards, click here.
Keypoint Intelligence – Buyers Lab’s Pick Awards are reserved for products that have undergone rigorous testing and have been named “Best […]

By |July 12th, 2017|xerox news|0 Comments

Set the Page Free in the Modern Workplace: Beyond Ink & Paper

By: Falynne Finagan
“Everyone comes into the office, and everyone leaves their doors open. There is always a need for face-to-face meetings.” – Warren Werbitt, Owner and Founder, Pazazz.
“I constantly have to remind people that we’re not here to just put ink on paper.” As the owner and founder of Pazazz, an independent Montreal-based print house, Warren Werbitt knows a lot about the need for effective communications. “We’re a service. We create marketing communications and help our customers generate revenue,” explains Werbitt. “We’re always looking for new ways to convey that message.”
Pazazz specializes in graphic design, direct marketing, fulfilment and finishing for some of Canada’s biggest department stores, health and beauty companies, hospitals, universities, real estate firms and more. For Werbitt and his crew, setting the page free is about moving beyond those legacy perceptions tied to the print industry.
“We’re combining cutting edge technology to create cutting edge marketing,” notes Werbitt.
How do you set the page free?
Tweet us using #SetThePageFree, or share your thoughts in the comments below.
In fact, Pazazz acquired the world’s first Xerox iGen 5 Press equipped with both the optional extended color gamut and the optional capability to print on thick stock. The press expands the company’s product mix, particularly with short-run packaging. It also enhances color quality at Pazazz, which is the first printer in Canada to gain Pantone certification for color printing.
“The first time I compared an image printed on the iGen 5 with four colors to the same image printed with five, I almost lost my marbles,” Werbitt says. “The fifth color made it just so much more vibrant.”
Keeping up with technological advances has both benefits and challenges, says Werbitt. “A new tool in the office, whether it be […]

By |July 5th, 2017|xerox news|0 Comments

The Advantages of Going Digital

In this month’s issue of Mohan Mailvaganam, Director of Digital Process Automation at Xerox Canada, talks about why digitization is an essential and strategic move for businesses to help save costs, reduce paper usage, and even improve their customer experience and competitive advantage.
“Organizations from all sectors and of all sizes – from small- and medium-sized businesses to large corporations – can realize [benefits] such as improving the client acquisition process and streamlining back-office operations by leveraging workflow automation and digitization capabilities,” Mailvaganam says.
Xerox has used digitization to help organizations across Canada to realize immediate business benefits. Recently Xerox worked with Family Service Toronto (FST) – a not-for-profit organization that provides counselling, community development, advocacy and public education programs – to digitize its paper-based processes prior to moving to a new location. The project was daunting – including converting decades of paper records stored in more than 500 bankers boxes. But with a positive 10-year cost-benefit analysis that showed the initial investment in a digital document management solution was worthwhile, FST realized a digital strategy was the right choice to make. FST were able to cut operating costs and improve internal business process, including reducing invoice processing time by 60%. More importantly, FST was able to redirect resources from back-office processing to direct client service, improving experiences for both staff and clients.

Mailvaganam says the biggest barrier to change is institutional culture – how the organization thinks and acts from upper leadership to middle management and down to frontline staff. He says there has to be company-wide buy-in to effect real change, and many organizations don’t understand the specific benefits to their operations. He recommends that companies begin by understanding their documents and workflows using […]

By |June 27th, 2017|xerox news|0 Comments

How the Xerox Research Centre of Canada is Helping Toronto become an Innovation Hub

As a bit of an innovation-junkie, it’s hard for me to admit that the word innovation has become overused. I was in my vet’s office buying cat food last week, and it was being advertised as being “innovated to provide superior health benefits to cats.” Maybe that’s true, but it did get me thinking about just how often we hear the word innovation used as a buzz word when what we really mean is “what do we need to do to remain competitive or provide a good product?”
I’m a firm believer that innovation IS the key to the future, and one of the most important aspects of the health of an organization, a city or a country. To me that kind of innovation isn’t about changing the colour and marketing it as new and exciting, but more about the kind of innovation that truly changes the game for the future.
So of course I was excited to see that Toronto was listed as one of the top 10 cities for innovation by Innovation Leader Magazine. But what really peaked my interest was one of the key reasons for selecting Toronto as the only Canadian city to make the list, was our very own Xerox Research Centre of Canada.

The Xerox Research Centre of Canada (XRCC) is Canada’s leading materials research centre and home to a world-class team of scientists and engineers with broad expertise in materials chemistry, formulation design, prototyping, testing, and chemical process engineering. Their work focusses on delivering real-world solutions for businesses in areas such as security and authentication, electronic and sustainable materials, chemical processes, coatings, and novel technologies for the printing, electronics and manufacturing industries. The Centre has also been nurturing an […]

By |June 21st, 2017|xerox news|0 Comments

Introducing Your New Xerox Workplace Assistants

Xerox created ConnectKey technology to transform your workplace and meet the needs of businesses today. It gives your mobile workforce access to your office print environment from wherever they are, whenever they need it! This gives your team the freedom they need to be more productive and solve problems in the office or on the road.

Xerox is proud to announce the release of 29 new workplace assistants! These include 19 new VersaLink printers and MFPs and 10 new AltaLink MFPs all part of the growing ConnectKey portfolio. Here are just a few of the benefits and new features of these great new devices!

VersaLink Printers and MFPs

VersaLink is perfect for small to mid-sized enterprises. The provide innovative functionality with a low cost-of-ownership. VersaLink devices give your mobile team the freedom to work on their own terms, whenever they need it, wherever they are! With 19 new devices available, you’re sure to find the perfect printer for your unique business needs.

AltaLink MFPs

AltaLink MFPs are designed for larger organizations. These machines provide increased productivity with faster boot times and single pass scanning. Ten new devices offer an assortment of A3, colour and monochrome MFPs to choose from.

Both VistaLink and AltaLink devices offer amazing benefits like:

• Intuitive Interface – All 29 devices offer a customizable interface allowing you to create the perfect machine to meet your business’ unique workflow needs. It’s intuitive design means it’s easier to use – and that means less time spent at the printer.

• Cloud and Mobile Compatibility – Information flows seamlessly between Xerox devices and the cloud using Office 365, Google Drive and DropBox. This means easier access for your team on the road. Your team can print, scan and share documents from […]

By |June 20th, 2017|blog|0 Comments